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Clarifying Roles

 

Focusing a Team

  1. Team Assessment: Use this assessment to take a critical looks at your team.  

  2. Visioning: Use this activity to articulate your team’s ideal future

  3. Goal Setting: Use this activity to focus your team goals and set a basis for directed action

  4. Building an Action Plan: Use this activity to identify specific actions to begin achieving your goals

  5. Clarifying Roles: This activity will help your team clarify the role of each individual team member.

  6. Understanding Change: A look at managing successful change.

  7. Collaboration Strategies:  Know how to collaborate effectively

  8. Conflict Awareness:  Manage team conflict before it escalates

  9. Team Norms: Setting ground rules for team participation and behavior

  10. Team Expectations: A team leader's expectations of his/her team members

  11. Team Building Games:  Sample five easy-to-implement team building games

  12. Managing the Net Generation: Understand the work expectations of a new wave of professionals

  13. Fostering Innovation: Ten key rules for fostering innovation in the workplace

  14. Workplace Productivity: Thirty strategies to boost your personal on-the-job productivity

  15. Work Culture: Twelve indicators of a healthy work culture

  16. Difficult Feedback: Tips to consider when confronting a team member

  17. Receiving Feedback: Guidelines to accept constructive feedback

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 Clarifying Team Roles

 

Team agreements about individual roles operate like contracts.  They make things clear for team members and help focus energy. This is a two-part activity

Part One: Job Responsibilities. Each team member should think about his/her specific job and then identify seven key job responsibilities.  Place these responsibilities on the chart below and then complete the matrix as indicated. 

Your Job Responsibilities

Rank in terms of importance to your job

(1=the most important)

Overall, the percentage of work time you actually devote to this responsibility

Ideally, the percentage of time you feel you should be devoting to this responsibility

A. Does the responsibility fit your skill set?  B. Comparatively, do you like doing this responsibility?: 1=no, 2=somewhat, 3=yes

1.

 

%

%

 

 

2.

 

%

%

 

 

3.

 

%

%

 

 

4.

 

%

%

 

 

5.

 

%

%

 

 

6.

 

%

%

 

 

7.

 

%

%

 

 

Part Two: Discussion.  Share with the team your completed individual role chart; post them for others to review.  Then work to clarify and align team roles and responsibilities by discussing the questions listed below:

 

  1. Is there any responsibility that is skewing your ability to contribute to team tasks?

  1. As you review the role charts of other team members do you see a responsibility that is “short changed”?

  1. As you review the role charts of other team members do you see a responsibility that is redundant or “overloaded”?

  1. Are you doing something you don’t feel comfortable with while someone else has indicated they like doing it better than you do?

  1. Are there places where responsibilities should be consolidated, exchanged, or eliminated?

  1. Is there too much work being done that doesn’t align or correlate with your identified team responsibilities.

  1. Are there places of conflict?

  1. Are there ways to streamline effort?

  1. As you look at the information on all the charts, how would you restructure your job responsibilities in order to provide greater team support?